Last Updated On March 07, 2018
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How do I pay an expense?

The expense payer is the last step in an expense claim. You are responsible for paying the expense. Doing this is super easy.

When a new expense has been approved / authorised you will receive a notification by email. To pay this expense, please follow these instructions:

  1. Main Navigation
  2. Expenses -> Awaiting Payment
  3. Click the application you want to pay
  4. Enter VAT and the reference
  5. Click Submit
  6. You can then export this expense

Please note the following:

  • Approved / Authorised expenses are technically the same
  • You can view attached notes by clicking on actions -> note
  • Once you click submit, the end user will be notified
  • Depending on the options set by your administrator you will either see rejected expenses or not
  • Depending on the options set by your administrator you will have the option to reject approved expenses
  • You can view paid expenses by going into Expenses -> Paid Expenses, likewise you can run an expense report